The Clayton Business and Community Association invites you to apply to participate in the 29th annual Clayton Art & Wine Festival, drawing an estimated attendance of 20,000+.  This event has been a huge success, with most of our vendors coming back year after year.  Clayton is a unique, friendly and historic city, nestled at the base of Mount Diablo.  It is located approximately 7 miles from Walnut Creek. The Art and Wine Festival is a celebrated fundraising event which allows CBCA to give back to the community. Profits from CBCA events help touch countless causes, organizations and charities in our community. Our children, families and schools are the greatest benefactors. Your participation makes that all possible.

We plan to feature up to 12 booths in Food Court, approximately 130 Art & Craft booths and food booths as well as ten to twelve wineries and a variety of popular beers and micro-breweries.  A continental breakfast for vendors will be served each day.  Security will be provided on Friday and Saturday night for the festival premises. 

Exhibitors are to have their booth set up by 10:00 a.m. on Saturday.  All cars are to be off the street by 8:30 a.m. on Saturday.  Booths are not to be dismantled before 5:00 p.m. Sunday. On Sunday cars are not allowed back on the street until your booth is totally dismantled and the street is cleared by the police.  

ELIGIBILITY:   Exhibitors must supply and staff their booth and all work must be handcrafted by exhibitor.  Exhibitor will be asked to remove items that were not hand crafted.  Exhibitor must submit 1 photo of all of the items that he/she plans to sell or 1 photo of the booth.  You may also be asked to submit more photos during the application approval process. Only work that has been represented during the application approval process may be sold.

APPLICATIONS:  The application deadline is March 1, 2026.  No applications will be accepted after the deadline. All of your signed documents must be received with your application by the deadline. All applications are reviewed and approved by CBCA. Categories are limited to maintain a balanced show.  Our goal is to keep the festival experience fresh and exciting for attendees. CBCA retains the right to accept or decline applications during the review process. Acceptance or decline of the vendor application is final. Notification of your acceptance status will be sent out approximately 2 weeks after the deadline. Once you are accepted you will be invoiced for the total of your booth and all associated fees. Please pay the invoice upon receipt. Since we have a waiting list, your payment needs to be made when you receive your invoice. There will be no refund of your entry fee after April 4, 2026. If you are a returning vendor, we cannot guarantee same space assignments, nor are we able to honor all vendor requests to be in a certain location. Corner booths are limited and requests are not guaranteed prior to invoicing. However, your participation is key to us so we will do our very best to accommodate your requests.

ENTRY FEES: 

Arts/Crafts – $400 (10’ x 10’ space)  Optional corner is $200 per corner.  Vendors are responsible for cleaning their booth space and to use the appropriate trash receptacles including organics, trash and recycle. ​

Food Court  – $500 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($140)  and a refundable clean-up deposit of $100, returned upon inspection by Art and Wine Committee.

Food on the Street (Consumables) – $500 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($140)  and a refundable clean-up deposit of $100, returned upon inspection by Art and Wine Committee. Optional corner is $200 per corner. ​

Food on the Street (Prepackaged) – $400 (10’ x 10’ space) + Health Dept. Permit Fee ($40). Optional corner is $200 per corner.

"*" indicates required fields

Name*

First Last

dba*

Returning Vendor?*

Yes

No

Phone

Email*

Address*

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Seller's Permit Number

Vendor Type*

Arts & Crafts Vendor

Food on the Street (Prepackaged)

Food on the Street (Consumable)

Food Court

For Food Vendors: If you have pre-packaged foods, select “Food on the Street Prepackaged”. If your food is an open consumable, please select “Food on the Street Consumable or Food Court”. Please note there is a 10% fee imposed on “Food on the Street Consumable” and “Food Court” sales collected at the event. There is a $140 Contra Costa Health Permit fee for Food on the Street Consumables and Food Court. There is a $40 Contra Costa Health Permit fee for Food on the street Prepackaged. Food Court and Food on the street Consumables are charged a $100 refundable clean up deposit which will be refunded once approved by the Art and Wine Committee.

10'x10' Booth Space Quantity*

Price: $400.00

Quantity

10'x10' Booth Space Quantity*

Price: $500.00

Quantity

Corner?*

Yes

No

Corner booths are limited and in high demand. We will do our best to accommodate you. Corner booth cost adds an additional $200 to the booth price.

Corner

Price:

Are You a Veteran?*

Yes

No

Are You Handing Out Samples?*

Yes

No

DD-214*

Max. file size: 512 MB.

If you are a Veteran and have a valid DD-214 the CBCA will not charge you the Health Department permit fee

Health Department Temporary Food Sales

Price:

Refundable Clean-Up Deposit

Price:

Electricity Option

I want to buy electricity

I will be providing my own electricity

I do not want electricity

Electricity limited to 110 volts. There is a charge of $50.00 extra for your booth located by a city electrical outlet. You will need to supply your own electrical cords and secure them for pedestrian safety. Booths on the street that are situated close to a city electrical outlet are extremely limited.

Electricity

Price:

Ice Quantity

Price: $10.00

Quantity

$10.00 per bag

Flame?*

Yes

No

Will your booth have an open flame?

Your application will not be considered without the following:

Certificate of Insurance – naming CBCA P.O. Box 436 Clayton, CA 94517 as additional insured covering the period of April 25 and April 26, 2026. (Optional for Arts and Crafts Vendors)
Hold Harmless Form (Note: required for all vendors)
Please Upload Images of Your Product and Booth

Please Upload Images of Your Product and Booth*

Drop files here or Select files

Max. file size: 22 MB.

Additional Notes

FOLLOWING FOR FOOD VENDORS ONLY:

If you are selling food, you must complete a Health Department form, found by clicking the download form link below, complete the form then download the completed file. Upload that file in the space provided by clicking on the “choose file.”
NOTE: For the “Completed by (Vendor Signature):” field, please use the Draw feature of your PDF viewer for the signature.
Download form.

Completed Health Department File Upload*

Max. file size: 512 MB.

If you are selling food, you must complete a Fire Permit form, found by clicking the download form link below, complete the form then download the completed file. Upload that file in the space provided by clicking on the “choose file”
Download form.

Completed Fire Department Form File Upload*

Max. file size: 512 MB.

Submit Certificate of Insurance*

Max. file size: 512 MB.

covering the period of April 25 and April 26, 2026. (Optional for Arts and Crafts Vendors)

Submit Certificate of Insurance

Max. file size: 512 MB.

Hold Harmless Agreement

If a person, entity or organization makes a claim against CBCA (including its officers, directors, employees, agents and/or volunteers) and CBCA (including its officers, directors, employees, agents and/or volunteers) is or may be liable for loss or damage sustained by the person, entity or organization, immediately upon CBCA’S written request, VENDOR will take all steps necessary, including hiring counsel, to defend, protect, indemnify, hold harmless and render CBCA (including its officers, directors, employees, agents and/or volunteers) against any and all claims, demands, suits or causes of action brought against CBCA (including its officers, directors, employees, agents and/or volunteers) for all liability, damage or loss, whether sought under law or in equity, which may be asserted against CBCA (including its officers, directors, employees, agents and/or volunteers). The obligation undertaken by VENDOR in this paragraph arises if the claims made against CBCA (including its officers, directors, employees, agents and/or volunteers) are on account of injury, loss or damage caused by, arising out of, or in any way incidental to the conduct or operation of VENDOR.

CBCA and VENDOR agree that the obligations under this agreement include, but are not limited to, those situations where liability for (1) injury, loss or damage is caused by the combined or concurrent negligence of CBCA, VENDOR or any third party (and any of their respective officers, directors, employees, agents and/or volunteers); and/or (2) injury, loss, or damage arises with or without fault based on any theory of strict liability, statutory liability or by operation of law.

CBCA and VENDOR agree that to the extent this indemnification of CBCA (its officers, directors, employees, agents and/or volunteers) for injury, loss or damage may be found to be contrary to existing or newly-enacted law, this provision, to such extent (and only to such extent), is and shall be void or voidable. In such instance, VENDOR agrees to immediately defend, indemnify, save and hold organization harmless to the fullest extent allowed by law.

Hold Harmless Signature*

With the above signature, you agree to the terms of the CBCA’s Hold Harmless Agreement.

Date*

MM slash DD slash YYYY

Food Vendor Pricing Agreement

All Food Vendors (in any Food Court or on the Street – including “consumables”) will post signage that clearly states the price of all items available for sale. In addition, the pricing posted at your Food Booth will be inclusive of all Sales Tax, Credit Card Charges, and any other Festival Upcharges. The verbiage “Sales Tax Included” should be added to your signage (if you are required to charge sales tax on your product).
For example:
If the food item is $10, the customer will pay $10. No additional charges are to be added to the total bill.

Please acknowledge by signing and submitting this form along with your application.

Food Vendor Pricing Agreement Signature*

With the above signature, you agree to the terms of the CBCA’s Food Vendor Pricing Agreement.

Date*

MM slash DD slash YYYY

Total

Your acceptance will be contingent on your successful payment of the above amount upon invoice.

Payment Signature*

With this signature, you agree to the completion of your application and to pay the total amount above to the Clayton Business and Community Association. Your application will not be considered valid unless your invoice is paid upon receipt.

Checks must be made payable to “Clayton Business and Community Association” and can be sent to CBCA Art & Wine Festival, P.O. Box 436, Clayton, CA 94517

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